Get the insight you need to transform your organizational culture with Microsoft Workplace Analytics

When we work with organizations to improve performance in areas like collaboration, agility and employee engagement, we rely on employee insight. A big part of our work involves stepping into employees’ shoes, using a mixed method research approach to see the organization through their lens and understand the true nature of the challenges and barriers they face. It’s impossible to predictably solve problems when you don’t understand them. Too often, leaders rely on their own personal opinions and assumptions about how their culture works and what they can do to successfully change it, rather than an evidence-based strategy.

Microsoft recently launched Viva, an employee experience platform that aims to create single, integrated experience, accessed directly in Microsoft Teams. One of its core modules, Viva Insights, incorporates personalized individual insights, driven by MyAnalytics, as well as leader and organizational insights powered by Workplace Analytics to help drive cultural transformation. Workplace Analytics uncovers patterns of employee behaviour among anonymized groups, so organizations can clearly see what is impacting collaboration and productivity in their workplaces and identify the levers of change to improve employee experiences.

Brian Edwards Director, Products and Services Habanero Consulting Inc.
Workplace Analytics adds an exciting new dimension to understanding the employee experience. It offers a bold opportunity for organizations to identify ways they can shift culture, measure change and iterate to continuously improve the employee experiences that drive performance.

What is Microsoft Workplace Analytics ?

Microsoft Viva Insights Workplace Analytics is a cloud-based service that marries your organizational data with collaboration signals collected from everyday work in Microsoft 365. With Workplace Analytics, your team can measure the time spent in meetings, emails, Microsoft Teams chats and ad-hoc calls for groups of employees and layer that with other information available within your company.

Empowered with Workplace Analytics insights from the anonymized data, you can investigate essential questions about performance and employee experience, such as:

  • Collaboration – What patterns of collaboration do you notice among employee groups? How are internal and external collaboration activities changing with COVID-19?
  • Leadership – What impact do manager behaviours have on meeting culture? How often do managers meet one-on-one with employees for coaching? How often do managers co-attend meetings with their direct reports?
  • Wellbeing – Are people collaborating enough or are they overloaded? Are people able to disconnect and recharge? What areas are at risk of burnout?

Analyze workplace patterns with Power BI dashboards

Microsoft Workplace Analytics allows you to create custom queries for analysis; however, one of the easiest ways to start to identify workplace patterns and trends is by using the Power BI templates provided by Workplace Analytics. A Power BI template pre-populates queries and selects applicable charts to display results. Currently, there are 10 dashboard templates available:

  1. Business continuity
  2. Collaboration assessment
  3. Collaboration overload
  4. Collaboration tracker
  5. Influence insights
  6. Manager impact
  7. Quickstart overview
  8. Return to worksites
  9. Sales business continuity
  10. Teams insights

Workplace Analytics Power BI dashboards help you analyze workplace patterns and quickly pinpoint hot spots for further investigation. These directional insights allow your organization to understand where changes can positively impact collaboration, productivity, organizational culture and manager effectiveness. Microsoft Viva Insights Workplace Analytics empowers leadership to make data-driven decisions and create meaningful and sustainable changes.

Megan Kurtenbach Experience Designer Habanero Consulting Inc.
I'm most excited about WpA as a research tool. It allows organizations to have a regular pulse on behaviour using quantitative data that can be difficult to collect and analyze reliably. Marrying this with our qualitative data will tell a powerful story, leading to actionable insight.

Using analytics to improve EX during COVID-19

The workplace disruption experienced due to COVID-19 provides an excellent example of how Microsoft Workplace Analytics can help organizations navigate change while ensuring continued efficiency and effectiveness.

From our in-depth research into employee experience during COVID-19, we learned how working experiences are changing and what that means for the employee experience. Examples are:

  • For some roles, collaboration has gotten more difficult, with employees spending more time spent trying to get the same result. For others, the adoption of new tools has made collaboration more effective.
  • People are hungry for connection and missing their peers and/or managers.
  • Organizations with strong, healthy cultures, signified by transparency and empathetic leadership, have been more successful at adapting to changing conditions.

One common story has emerged across many organizations during COVID-19: As parents struggle to meet all of their work and family responsibilities, working hours are shifting and extending for all employees, including non-parents, who need to mirror their colleagues’ working hours in order to collaborate and connect with their teams. For example, an employee who’s waiting on an email from a colleague might not get the go-ahead until late in the evening, if that person is a parent who’s caring for their children in the afternoon. Now they’ll both need to work in the evening in order to work together. Over time, this will result in long working days, high collaboration time and an increased risk of burnout within the team.

Workplace Analytics can help us measure where these long workdays are occurring, so we can investigate why they are happening and the best way to mitigate them. The graph below, collected using the Collaboration Assessment Report, shows us one example of what we might look at. It tells us how much time each department is spending in collaboration each week, including the amount of time outside of standard working hours. If we are trying to understand the impact that the story of non-parent employees adapting to parents' new working behaviours is having on teams, this might be one place to start.

Example of after-hours impact - WpA collaboration assessment report

We can also look at how after-hours collaboration changes over a period of time using the Business Continuity Report. This report continuously tracks data as the organization makes changes and experiments, allowing you to analyze how impactful your proposed solutions are, and if they are working in the way you expected.

Work-life integration - WpA business continuity report

These are measurable starting points that help leaders to understand where they might use tools and processes to support and sustain new ways of working as conditions change.

Elise Golanowski Digital Workplace Consultant Habanero Consulting Inc.
I am most excited about the opportunity to use the data collected by Microsoft Workplace Analytics alongside our employee experience and empathetic research. It can help our clients understand how they can support and sustain new ways of working and also create scalable organizational change.

Implementing Microsoft Viva Insights Workplace Analytics

If you are interested in adopting Workplace Analytics, our certified Viva Insights PR Practitioners or Analysts can support your team during the entire process – from implementation, including establishing privacy best practices, technical roles and preparing your organizational data, to evaluating insights and creating an action plan. We’re excited by the power of Workplace Analytics to support organizational change. If you’re looking for ways to gain rich insight that will drive actionable change within your organization, we’d love to talk to you.

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